Maryland Academy of Family Physicians Foundation
Board of Trustees Meeting
Wednesday, August 31, 2005
MAFP/F Office
MINUTES
Call to Order
President Joseph P. Connelly, M.D., announcing that upon notice being given, called the meeting to order at 6:00pm
Trustees and Officers Present: Charles P. Adamo, M.D., Esther Rae Barr, CAE, Joyce Evans, M.D., Kevin S. Ferentz, M.D., William P. Jones, M.D., Carl Zambon (BMS)
Trustees and Officers Absent: Dean H. Griffin, M.D., Carolyn Harrington, M.D., A. Clark Holmes, M.D., Sara Martin (Boehringer Ingelheim), Abdul Nayeem, M.D., Scott Parker (Pfizer), Raj Sachdev, M.D., Joan Shisler (Schering Plough)
Staff Present: Barr, Jacobs
Approval of Minutes, Board of Directors Meeting 5/11/05
Upon proper motion, second and vote, the minutes were approved as presented.
Treasurer’s Report
Dr. Ferentz presented the following (on file):
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Fiscal ytd profit/loss, balance sheet and budget vs. actual statements.
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J&J Report
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Discussion points:
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Dr. Ferentz remarked concern that assets are diminishing.
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Mrs. Barr, reported: 1) grant requests to BMS and Lilly for charitable contributions for Tar Wars were declined, 2) MAFP board approval that beginning with first chapter dues payments for 2006, $5 per Active/Supporting member dues be donated to the foundation. This process will occur on an indefinite basis, 3) allotments from the AAFP Foundation will cease after 4Q 2005.
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Executive Director’s Report
Mrs. Barr reported/presented the following:
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Review of Foundation Activities at the 2005 MAFP Assembly: Similar activities, Tar Wars Ceremony
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Tar Wars Program (Jacobs)
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Summarized the 2004-05 program, presenting a work plan (on file) for the 2005-06 program.
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Summarized the 2005 TW Coordinators Workshop held in conjunction with AAFP’s TW Poster Contest. Possible ideas for implementation include:
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Printed brochure and business cards (in progress)
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PR for posters eg. displays in malls, hospitals, etc.
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Presentations at other gatherings of 5th graders eg. cub scouts meetings
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Targeted mailing to schools in various MD counties in mid-October
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Recruitment of past and future presenters; contact with UM medical students
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Discussion points:
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try to get media coverage
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various methods for fundraising eg. Cal Ripkin Foundation, hospitals, etc.
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arrange meeting with UM key personnel for PR, fund raising, residency requirements, etc.
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Dr Adamo is acquiring the names of med students who volunteered to present Tar Wars in regional elementary schools. A letter will be sent to the dean of U of M (acting?) to gain recognition for Family Practice initiatives at the University.
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Ravens Tickets: Dr. Sachdev’s coordination of the sale of Ravens Season Tickets on E-Bay was aborted due to the Foundation’s not being a registered user. He did manage, however, to sell the tickets for a modest surplus. Discussion resulted in agreement that Dr. Connelly will coordinate the sale of the 2006 season tickets.
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Programs Update: Mrs. Barr stated her understanding that the major foundation programs are Tar Wars, medical student and resident initiatives. There was a short discussion about possible future research initiatives.
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AAFP/F Network Update: Call for Nominees for AAFP/F Board of Trustees – None.
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Fall edition The Maryland Family Doctor: upcoming edition will include an extensive foundation section highlighting the organization’s activities to benefit students.
Old Business
Review of MAFP/F Structure/Bylaws – Possible changes: Mrs. Barr will review the document, noting any suggested changes prior to next meeting.
New Business
Mrs. Barr and Mrs. Jacobs will begin a revision of the foundation’s promotional brochure and will present a draft at the next meeting.
There being no further business, the meeting adjourned at 7:30pm. The next meeting is scheduled for Wednesday evening, November 30, 2005 from 6:30-7:30pm at the MAFP/F office.
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Esther Rae Barr, CAE, Secretary